August 25, 2026
14:00 – 21:30 | Pre-Conference Tour: Technical Laboratories
August 26–28, 2026
08:30 – 18:00 | SMAR 2026 Conference
Conference Venues:
August 27, 2026
18:30 – 22:30 | SMAR 2026 Gala Dinner
August 29, 2026
09:30 – 12:30 | Post-Conference Tour: Sightseeing
Conference Office (Registration Desk):
We reserve the right to make short-term changes to times/locations for important reasons; the current program will be published and continuously updated on the conference website.
2. Organizers
The Organizers are responsible in terms of data protection law; for data protection inquiries and revocations, please contact: office@smar-2026.org.
3. Participation and Conference Fees
Participation requires online registration, consent to the data privacy policy (GDPR), and acceptance of these terms and conditions.
| Ticket Category | Net Price (EUR) | Gross Price (EUR) |
| Regular Conference Ticket incl. Dinner¹ | 850 | — |
| Early Bird Conference Ticket incl. Dinner¹ (register by April 22, 2026) | 750 | — |
| Student Ticket incl. Dinner¹ (valid student ID required) | 450 | — |
| Early Bird Student Ticket incl. Dinner¹ (register by April 22, 2026, valid student ID required) | 400 | — |
| Pre-Conference Tour: Technical Laboratories² | 100 | 119 |
| Post-Conference Tour: Sightseeing² | 100 | 119 |
| Gala Dinner – Accompanying Person² | 100 | 119 |
| Pre-Conference Tour – Accompanying Person² | 100 | 119 |
| Post-Conference Tour – Accompanying Person² | 100 | 119 |
Prices are per person and include conference refreshments.
¹The conference ticket prices shown are final prices; due to tax exemption in accordance with § 4 No. 22 UStG (German Value Added Tax Act), the final price corresponds to the net price.
²Includes 19% VAT. Additional services (e.g., pre-/post-tour, dinner for accompanying persons) are subject to 19% value added tax.
4. Registration, Payment, and Cancellation
The statutory right of withdrawal for consumers in distance contracts does not apply to these event tickets in accordance with Section 312g (2) No. 9 BGB, as the service is provided on a specific date/during a specific period.
5. Accommodation
Participants and accompanying persons must book their own travel and hotel accommodation.
Claims arising from accommodation services shall be made exclusively against the respective provider; the Organizer is not a contractual partner in this regard. A list of recommended hotels is available on the conference website:
https://smar-2026.org/accomodations/
6. Data Protection
The processing of personal data is carried out in accordance with the GDPR and BDSG. Legal basis: Art. 6 (1) (b) GDPR (contract/organization); for photo/video recordings Art. 6 (1) (f) GDPR (legitimate interests for overview shots). Recipients of the data: internal organizational teams; for photos/videos, media, press, and contributors, if applicable. Rights of data subjects: information, rectification, erasure, restriction, objection, data portability; right to lodge a complaint with a supervisory authority (Art. 77 GDPR). No automated decision-making takes place.
Data is collected, stored, and processed solely for the purpose of organizing and running SMAR 2026 (August 25–29, 2026
By accepting these terms, participants consent to the processing of their personal data.
Data retention: Personal data will be deleted after the legal retention period.
Participant rights under GDPR: access, correction, deletion, restriction, objection, and data portability (Articles 15 ff. GDPR).
7. Photography and Video Recording
Photos and videos will be taken during the event (August 25–29, 2026) for the following purposes:
Participants grant unrestricted, royalty-free permission for worldwide publication of these images.
If you do not wish to be photographed or recorded, please inform the event photographer.
You may withdraw consent at any time via: office@smar-2026.org
Note: Images published before withdrawal may remain visible online or in print. Complete deletion from the internet is not guaranteed due to third-party sharing and search engine indexing.
Overview shots (without specific depiction of individual persons) may be taken on the basis of legitimate interests (Art. 6(1)(f) GDPR), provided that the interests of the persons concerned do not outweigh these interests.
8. Hygiene and Safety Regulations
All participants must comply with the legal and organizer-issued hygiene guidelines valid at the time of the event.
These guidelines will be sent via email prior to the event and will be available at the registration desk or upon request.
Violation of hygiene rules may result in exclusion from the event. In this case, no refunds will be given.
Any fines or legal consequences arising from violations are the sole responsibility of the individual.
9. Liability
The Organizers are liable without limitation for damages resulting from injury to life, limb, or health, as well as in cases of intent and gross negligence. In the event of a slightly negligent breach of essential contractual obligations (cardinal obligations), liability is limited to typically foreseeable damage. Otherwise, liability for slightly negligent breaches of duty is excluded. Liability for arrival and departure, accommodation, and lost/stolen items exists only in accordance with the above principles; the organizers are not liable for damage caused by third parties or other participants, unless there is a fault in selection or organization.
10. Force Majeure
If the event must be cancelled due to force majeure or official orders, participants, sponsors, or exhibitors shall not be entitled to claim compensation from the organizers.
In such cases, participation fees will be fully refunded. Sponsorship and exhibitor fees will be refunded at 50% of the total amount to cover incurred costs. If a replacement date is offered, participants may choose whether to maintain their registration or have their participation fees refunded. Otherwise, the statutory provisions apply; if this is impossible, any payments made must be refunded.
If a replacement date can be offered, registrations, sponsorships, and exhibitor agreements may remain valid, and previously paid amounts will be retained.
11. Exclusion from Participation
In the event of culpable behavior (in particular late payment, significant disruption, repeated disregard of the house rules), exclusion from the event is possible; in this case the participation fees will not be refunded. Smoking, drug use, and the consumption of illegal substances are strictly prohibited in all event facilities.
12. Final Provisions
The organizers reserve the right to modify the program or replace speakers for compelling reasons, including at short notice.
The current program is available at: https://smar-2026.org/programme/
German law applies. For contracts with merchants/companies, the place of jurisdiction is Dresden. The statutory places of jurisdiction apply to consumers; agreements on places of jurisdiction to the detriment of consumers are not made. If any provision of these GTC is found to be invalid, the remaining provisions shall remain in full force and effect.
status: October 21, 2025